V. The Editorial Office of Social Problems
The Editor of Social Problems is recommended by the Editorial and Publications Committee and appointed by the Board of Directors for a three-year term. The Editor can be reappointed for only one three-year term. The Editor is a non-voting, ex-officio member of the Board of Directors and the Editorial and Publications Committee. The Editorial Office of the journal moves to the location of the Editor and many decisions concerning the journal are turned over to the Editor at least six months prior to the expiration of the term of his or her predecessor. The Editor, Executive Officer, and the publisher of the journal control the various aspects of the operation of the journal under the supervision of the Editorial and Publications Committee and the Board of Directors.
Contractual Relationships with the Host Institution for the Journal
The host institution (employer of the Editor) is asked to provide work space, adequate equipment and facilities for the Editor, Assistant Editor, and Managing Editor to perform the work of receiving and processing manuscripts, copy-editing and preparing final copy for printing in the form specified by the publisher. Salary support other than that provided in the contract between the Society and the host institution is provided by the host institution. The Editor working through the host institution bills the Society for costs of operating the Editorial Office not to exceed the amount specified in the budget. The Society prefers to be billed monthly, but quarterly bills are acceptable. All employees of the Editorial Office shall be considered employees of the host institution and not employees of the Society. Fringe benefits for employees should be handled as specified in the annual budget submitted by the Editor.
The contractual relationship with the host institution is reviewed and renewed annually. The first contract covers a six-month period. The second and third contract covers a full calendar year. The fourth contract usually covers a six to nine-month period, including the Editor’s term and wrap up time.
Statement of Work
1. The Editor and staff agree to produce copy for the twelve issues of the journal, Social Problems. These issues cover three volume years. The Editor and staff deal directly with the appropriate personnel at the publisher when ensuring the issues appear in a timely fashion.
2. The Editor will prepare an annual report on the operation of the journal to the Board of Directors, the Budget, Finance, and Audit Committee, the Editorial and Publications Committee, and the attendees of the Annual Business Meeting. This report will include the number of manuscripts received and the disposition of the various manuscripts. Indication of the quality of the articles and other matters that the Editor deems appropriate should be included in the report.
3. The Editor will nominate members to serve as Advisory Editors of the journal giving attention to issues of diversity in ethnic background, sexual orientation, and physical disabilities. The Editor will ensure that all Advisory Editors are current members. The Advisory Editors are approved by the Board of Directors on the last day of the Annual Meeting.
4. The Editor will submit an annual budget to the Budget, Finance, and Audit Committee in April of the year preceding the year in which the budget is to take effect. (This budget will be reviewed by that committee, revised, if necessary with the advice and consent of the Editor and forwarded to the Board of Directors for approval.) Approval of the budget by the Board of Directors will constitute approval of extension of the terms of the contract for another budget year.
5. The Editor will host a luncheon for the Advisory Editors at the Annual Meeting. The cost of the luncheon is borne by the Society.
6. The Editorial Office will provide appropriate documentation of expenditures as required by the auditors of the Society’s books.
7. The Editor must become familiar with the terms of the contract with the publisher and be prepared to recommend any appropriate changes in that contract when it is renegotiated and/or rebid.
The budget narrative provided each year should cover the cost of operating the Editorial Office. It reflects the provision of monies to carry out the duties mentioned above, during the budget period described. Permanent equipment expenditures to be retained by the Society must be reviewed and approved by the Budget, Finance, and Audit Committee and the Board of Directors.
Promotion of Institutional Subscriptions/Non-Member Subscriptions to Social Problems
The contract with the publisher provides for cooperation in promotion of the journal through seeking new subscribers. This has been done by exchanging advertisements with other journals and by direct mail and e-mail campaigns to libraries and to members suggesting that they encourage their local library to subscribe. These promotions are conducted by the direct mailing of a brochure describing the journal to candidate libraries and others. The contents of the brochure are prepared in consultation with the Editor and the Administrative Office.