Why should I stay at the SSSP conference hotel during the Annual Meeting?
This question is frequently asked by our members. Please consider these reasons.
- Staying at the conference hotel provides many advantages. It’s the center of all conference activities! You will be able to network easily with other conference attendees and to attend sessions, meetings, and functions. The awards ceremony takes place at the conference hotel, as do receptions and other special events. It will be easier to see old friends and to make new ones, and to arrange informal gatherings if you are staying in the same hotel.
- By staying at the conference hotel, you can also help the SSSP meet its room obligation and to reduce conference costs for the Society -- and members. In order to secure a low sleeping room rate and to avoid paying high meeting room rental costs, SSSP must guarantee the hotel that our members will occupy a certain number of room nights. This year, for example, in order to honor our contract, we must utilize 850 sleeping room nights over our meeting dates. Failing to do so has real and serious financial consequences. For example, if we do not meet our 850 sleeping room guarantee, the hotel will charge the Society an additional fee for using the meeting space in which we hold our sessions. Please note that the reservation cut-off date is July 21, 2020.
- Consequently, we urge you not only to stay at the conference hotel, but also to make sure to let the reservationist know that you are with the SSSP when you reserve your room. The number of rooms that we can attribute as reserved by SSSP attendees helps us to negotiate lower room rates with hotels. With fewer rooms directly attributable to SSSP, conference rental rates will rise which may impact the rates SSSP can charge for meeting registration. Additionally, hotels have started to place financial penalties on associations for each room not used by attendees. We need your support by booking hotel rooms within our – the SSSP’s -- official room block.
- Our failure to meet our room block also has long-term consequences for the Society. We secure contracts with hotels four years in advance. Hotels review our ‘room pick-up’ history when we request a bid for a future annual meeting. A favorable record (meeting or exceeding our room block) assures the hotel of a certain level of income. Hotels make their money by having as close to full occupancy as possible during the course of the annual meeting. Saving rooms for conference goers who do not occupy them means that they may have an empty room that could have sold to someone not attending the conference.
- But returning to the first reason given, your conference experience is enhanced markedly by staying at where all of the action, old friends, and opportunities to network are. Because you will be staying in the hotel where sessions and meetings (and friends) are, you can sleep in, you can return to your room easily (to retrieve the phone or paper you forgot or to simply take a short nap), and you will not have to take everything with you when you leave in the morning – in addition to supporting the organization!
- The following is all of the information you need to make your reservation – and please never hesitate to contact the Administrative Office if you need help.
Confirmed Room Rates:
Single/Double (king or double queen bedded room) Occupancy: $219 per night
Triple Occupancy: $239 per night
Quad Occupancy: $259 per night
All rates subject to a 16.445% SF/CA tax and subject to change.
The reservation cut-off date for the SSSP’s group rate is July 21, 2020. Reservations must be confirmed by this date to guarantee our negotiated group room rate. Reservations received after or if the room block is filled prior to that date, are subject to availability and rate increase.
For hotel reservation information visit: https://www.sssp1.org/index.cfm/m/811/Hotel_Reservation_Information/
Please stay with us. The Society would greatly appreciate it, and we think you will be glad you did!
Héctor L. Delgado, Executive Officer
Michele Koontz, Administrative Officer & Meeting Manager