2023 CALL FOR RESOLUTIONS
SSSP resolutions constitute an important opportunity for SSSP to take positions on a wide range of social issues, thereby creating a channel for greater visibility and more direct influence upon a variety of “publics,” i.e., fellow activists, scholars, students, decision-makers, social action groups, voters, and others. Any current SSSP member can submit a resolution to the Board of Directors (BOD) for consideration. All resolutions must be submitted directly to the Vice-President of the Society, who also serves as the Chair of the Committee on Social Action (CSA). The Vice-President oversees the resolution process on behalf of the BOD. Resolutions must be consistent with and advance the SSSP mission, and must be submitted by April 30th in order to be eligible for consideration by the Society during that calendar year.
All proposed resolutions with the exception of those expressing thanks should contain a concise position statement concerning a social problem of urgent concern and the appropriate evidence and citations to support the position taken in the resolution. In most cases, the proposed resolution should include some sort of call for viable action by the SSSP. This typically has involved a letter from the BOD directed to some public or private entity expressing concern, support, or opposition on an issue or matter. Other forms of appropriate action may be proposed, but should be discussed with the Vice-President prior to submitting the proposed resolution. If the proposed resolution is in support of or in opposition to a piece of legislation, a copy of the legislation or a place where members can access it must be provided. Likewise, if the proposal is in support of or in opposition to an existing statement by another organization, a copy of that statement or a place where members can access it must be provided. Members who want to propose a resolution should consult the Society’s website for examples, suggestions, and the required resolution format. Please click here for examples, including the format we would like you to use.
The CSA reviews all submitted resolutions between May 1 and May 31. As a part of their review, the CSA can raise concerns, including format, citations, recommended actions and addresses, organization and flow of resolution, wordsmithing, and other technical requirements and edits; communicate with the proposer(s); and make recommendations to the resolution proposer(s), if needed.
By June 1, the CSA forwards a list of proposed resolutions to the BOD, with recommendations to advance or table each resolution. The BOD has the option of discussing a resolution with the CSA and/or the member(s) who submitted the resolution. At this juncture, the resolution “belongs” to the BOD. The resolution can be modified by the BOD, without the approval of the proposer(s) of the resolution before it is presented to the membership for discussion and vote, but only if there is a compelling reason for the BOD to do so (e.g., legal concern). Members of the CSA or BOD who have a conflict of interest or the appearance of a conflict of interest with a resolution, must recuse themselves immediately and refrain from commenting or voting on said resolution at this point in the process.
By June 15, the BOD reviews the CSA’s list of resolutions and the text of the resolutions, and decides which resolutions to table and which to post to the Society’s website for membership comment.
Resolutions that the BOD forwards to the membership for consideration will be posted on the Society’s website by June 15. Between June 15 and July 15, the resolutions will be available for review and comment by the Society’s membership. During this review period, current members can express online their support or opposition to a resolution, with a rationale, and propose changes to and make recommendations regarding the resolution. The BOD will review these comments and recommendations to determine whether changes are needed or the resolution should be tabled if there is a compelling reason to do so. If the resolution is not tabled, the BOD will post online the final version of the resolution for members to either approve or not approve.
Between July 15 and August 1, the BOD will finalize the list of resolutions and post the resolutions that have not been tabled on the SSSP website. The BOD may itself also choose to propose and post any resolutions by July 15, in response to current issues.
All resolutions that the BOD posts to the Society’s website will be discussed during the Society’s Business Meeting during the Annual Meeting. Thirty minutes will be allocated to a discussion in favor of or in opposition to all proposed resolutions. At this juncture, resolutions cannot be modified. The purpose of the discussion will be to seek clarification or to try to convince others to vote for or against the resolution. That discussion will be moderated by the Vice-President, with the assistance of the Executive Officer. Every effort will be made to allow time for the discussion of each resolution being considered, with equal time to those in support of and those in opposition to each resolution.
Immediately after the Society’s Annual Business Meeting, current members will vote online for or against each resolution, or abstain. The voting period will be two weeks. A resolution will pass if two-thirds of the members voting online by the deadline vote in favor of the resolution. Abstentions will be counted as no votes. The final results of the vote shall be reported to the CSA and the BOD, and published as early as possible on the Society’s website.
Again, members who wish to propose resolutions for consideration of the SSSP, should submit them to the SSSP Vice-President at firstname.lastname@example.org by April 30, 2023. If you have any questions or concerns, please do not hesitate to contact me.
Dr. Stephani Williams, SSSP Vice-President, 2022-2023
SUGGESTIONS FOR THE SUBMISSION OF PROPOSED RESOLUTIONS:
Here are some suggestions that may help enhance resolutions submitted for consideration by the Society: