SSSP is committed to making the Annual Meeting accessible to all. Special services arranged in advance can be verified with Michele Koontz, Administrative Officer & Meeting Manager, upon arrival to ensure you receive the assistance you require. Please see Michele if you encounter any problems or need further assistance.

SSSP has established an Accessibility Services Fund to allow members to contribute directly toward making accessibility services more affordable for attendees with disabilities. Donations can be made when registering, when joining or renewing membership, or at anytime.

Air Quality & Service Animals

SSSP requests that all participants refrain from wearing perfume, cologne, and other fragrances for the benefit of attendees with multiple chemical sensitivities. Unless you use a service or therapy animal or other credentialed assistance animal, please do not bring companion animals into the conference space.

Area of Rescue Assistance

Areas of Rescue Assistance will be established and clearly marked with signage on all levels of the conference space. In the event of a hotel evacuation during meeting hours, hotel staff will check these areas for attendees who require assistance.

Comfort Zone

This quiet space is available to all attendees, regardless of where you are staying. It provides an environment to relax, reflect, and recharge. This space should not be used for conversations or meetings. Please silence your devices and refrain from talking on cell phones.

The Comfort Zone will be located in New Amsterdam on the 9th floor. 

All-Gender Restrooms

SSSP will designate all-gender restrooms in the conference hotel. These restrooms are available for use by all individuals, regardless of gender identity, and will be marked with signage. Please help maintain an inclusive environment for trans and gender nonconforming attendees by respecting everyone’s right to use these facilities.

Location: 2nd floor (Thursday–Friday); 3rd floor (Saturday–Sunday); 5th floor (Saturday); 9th floor (Thursday–Sunday)

Lactation Room 

This space is designated for attendees with young children to privately care for their children’s needs. Babies, whether nursing or not, are welcome in sessions. This room should not be used for conversations or meetings. Please silence your devices and refrain from talking on cell phones.

The Lactation Room will be located in Nederlander on the 9th floor. 

Sessions

SSSP strives to make its Annual Meeting as accessible as possible. Each presentation or session should be designed and conducted with full participation in mind. The Accessibility Committee requests that all presenters review the program accessibility guidelines and take the necessary steps to maximize access for all participants.

Accessibility Information

New York City is committed to being an inclusive and accessible destination. Visitors can find resources to help plan their trip, including information on transportation, attractions, neighborhoods, dining, museums, sports, theaters, and more. We encourage you to explore these accessibility resources while planning your visit.

If you experience any accessibility-related issue—including concerns with housing, meeting sessions, transportation, restaurants, or other services—please report it to SSSP staff at the registration desk. A team member will document the concern and serve as your advocate in working toward a resolution whenever possible. Reporting concerns helps SSSP improve accessibility and informs future planning with host cities and venues.

If a need arises on-site, please visit the SSSP Registration Desk for assistance. SSSP remains committed to making the Annual Meeting accessible to all. For more information, click here.